Tool · Karnataka
What one employee costs beyond the salary.
Provident fund, pension, EDLI, the PF administrative charge, ESI and Karnataka professional tax for one employee in one month. The figures below are an example - change them to yours. An estimate from the general rules, not advice.
Monthly pay of one employee
Rupees a month.
HRA, conveyance, special allowance and so on.
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Cost to the employer
₹27,340
Pay + employer contributions
Employer contributions
₹2,340
On top of the pay
Employee take-home
₹22,640
Before income tax (TDS)
Paid by the employer
- Pension scheme (EPS)8.33% of ₹18,000
- ₹1,499
- Provident fund (EPF)12% less the pension share
- ₹661
- EDLI insurance0.5% of ₹18,000
- ₹90
- PF administrative charge0.5% of ₹18,000
- ₹90
- ESINil - above the ESI ceiling
- ₹0
Employer contributions₹2,340
Deducted from the employee
- Provident fund12% of ₹18,000
- ₹2,160
- ESINil - pay is above ₹21,000 a month
- ₹0
- Professional tax (Karnataka)Monthly rate
- ₹200
Employee deductions₹2,360
What goes to each authority
- Provident fund (both shares, EDLI and charge)Typically due by the 15th of the next month
- ₹4,500
- ESI (both shares)Typically due by the 15th of the next month
- ₹0
- Karnataka Professional TaxTypically due by the 20th of the next month
- ₹200
- PF applies to establishments with 20 or more employees and ESI to those with 10 or more; smaller employers may register voluntarily for PF.
An estimate, not advice
Each amount is rounded to the nearest rupee and uses the general rules only. Your establishment's coverage, wage definition, exemptions and the rounding on the actual challans can change the figures. Ask us before you rely on them.The rates used
Every rate, and where to confirm it
When a rate changes we add a new dated row rather than editing the old one. Rows marked "confirm" changed recently or differ from case to case: ask the office before you rely on them.
PF wage ceiling
₹25,000 a month
Was ₹15,000 until 16 Sep 2026.
From 17 Sept 2026Confirm with the office
Gazette notification S.O. 5109(E) on the PF wage ceilingEPFOPF - employee contribution
12% of PF wages
Unchanged
PF - employer contribution
12% of PF wages
Of this, 8.33% of wages up to the ceiling goes to the pension scheme (EPS); the balance goes to EPF.
Unchanged
EDLI contribution (employer)
0.5% of wages up to the ceiling
Unchanged
PF administrative charge (employer)
0.5% of PF wages
UnchangedConfirm with the office
ESI - employee contribution
0.75% of wages
From 01 Jul 2019
ESI - low-wage exemption
Employee pays nil when the average daily wage is up to ₹176
The employer's 3.25% is still payable.
Unchanged
ESI - employer contribution
3.25% of wages
From 01 Jul 2019
ESI wage ceiling
₹21,000 a month
₹25,000 a month for persons with disability.
From 01 Jan 2017
Karnataka Professional Tax
₹200 a month when the salary is ₹25,000 or more
₹300 in February (₹2,500 a year). Nil below ₹25,000 a month.
From 01 Apr 2025Confirm with the office
Karnataka Tax on Professions, Trades, Callings and Employments (Amendment) Act, 2025Karnataka Commercial Taxes - professional tax (e-PT)
Left out on purpose because we could not verify them: the minimum PF administrative charge, the rounding rule on ESI challans, the exact working for September 2026 (the month the PF ceiling changed), Labour Welfare Fund and late-payment interest and penalties.
Talk to us
Want the exact figures for your payroll?
Coverage, wage structure and exemptions differ from one establishment to the next. Tell us your head count and we will send a written quote for PF, ESI, professional tax and payroll compliance.
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